eGigHow to become a data entry operator
A data entry operator types, copies and checks information in computer systems: invoices, customer records, stock lists and forms. Most of the work is in Excel, Google Sheets, Tally or a company’s own software, and accuracy matters more than speed.
Steps to become a data entry operator
- Finish school or a degree
12th pass is enough for many jobs; a B.Com or any graduate degree opens better-paid back office roles.
- Build typing speed
Practise daily until you reach 35–40 words a minute with almost no mistakes. Free online typing tests show your progress.
- Learn Excel and one accounting tool
Sorting, filters, VLOOKUP and basic formulas in Excel, plus Tally if you want billing or accounts entry work.
- Get a short certificate
A computer course or an online MS Office certificate helps your resume pass the first screening.
- Apply and take the typing test
Most employers test typing speed and accuracy at the interview, so practise with real forms beforehand.
Skills that raise your pay
- Typing speed above 40 words a minute with high accuracy
- Advanced Excel: VLOOKUP, pivot tables and data cleaning
- Tally or an ERP like SAP for billing and inventory entry
Prove your skills with a free eGig skill test; the certificate shows on your profile.
Career path
Get ready to apply
Common questions
Can I become a data entry operator without a degree?
Yes. Many jobs ask for 12th pass with good typing speed and basic computer skills. A degree helps for higher-paid back office roles.
Is online data entry work real?
Some is, but many “work from home data entry” offers are scams that ask for a registration fee. Genuine employers never charge you to apply or for a “joining kit”.
How long does it take to become a data entry operator?
Usually 1–3 months, depending on your starting point and how much time you put in.
How much does a data entry operator earn?
Typical pay is ₹10,000–₹15,000 a month for freshers, ₹15,000–₹22,000 with 2–5 years’ experience and ₹22,000–₹30,000 for senior staff.